Loan Limits, Policies & Fines

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General Information

All items are checked out from the first floor service desk with a valid OneCard or library card.

If you have questions about fines, materials, or circulation, please contact the library at lib-circ@csus.edu or (916)278-6708.

Fines

Regular Circulating Items

Once an item becomes 45 days overdue, a $90 lost item replacement fee is assessed. Fee will only be credited when the item is returned.

Course Reserves

Items one (1) day overdue are assessed a $10.00 overdue fine. When an item becomes 3 days overdue, a $90 lost item replacement fee is assessed. Fee will only be credited when the item is returned.

* Students with outstanding course reserve loans (7 days or more overdue) will be referred to the Office of Student Conduct for mediation and resolution of fines and overdue materials.

Study Aids

Once an item becomes 45 days overdue, a $25 lost item replacement fee is assessed. Fee will only be credited when the item is returned.

* Note the actual replacement cost may be $25 - $125 depending on type of item.

Graduate Lockers

Once an item becomes 45 days overdue, a $50 lost item replacement fee is assessed. The fee will only be credited when the item is returned.

Study Rooms

Once an item becomes one (1) day overdue, a $75 lost item replacement fee is assessed. The fee will only be credited when the item is returned.

Equipment

Equipment returned late will be assessed a $10 overdue fine. Unreturned equipment is billed a minimum replacement cost of $2,000.00.

CSU+ Items

Once an item becomes 15 days overdue, a $90 lost item replacement fee is assessed. The fee will only be credited when the item is returned.

Interlibrary Loan (ILLiad) Items

Once an item becomes 15 days overdue, a $90 lost item replacement fee* is assessed. The fee will only be credited when the item is returned.

* The actual replacement cost of the item is set by the lending library and may be higher or lower than $90.

Payments

All library fines must be paid at the Library Service Desk, located on the 1st floor of the library. The Library only accepts payments in-person via OneCard or Courtesy Card. You can deposit cash to your OneCard, or purchase a Courtesy Card at the Library’s Hornet Bucks Station near the 1st floor Service Desk.

* Payment acceptance stops at 9 p.m. or one (1) hour prior to closing.

Academic Holds

In addition to a suspension of Library privileges, students owing $10 or more will have a hold placed on their academic record until the fine is paid in full. UC Davis and other CSU students will have holds placed on their academic records at their home campus. Academic holds may take 24-48 hours to release once a fine has been paid.

Collections

After 30 days, unpaid fines over $70 are forwarded to the Bursar’s Office for collections. In addition to the fines owed to the Library, additional collection costs and fees may be due.

Refunds

The lost item replacement fee may be refunded if the item is returned within one (1) year of payment (excludes CSU+/Interlibrary Loan [ILLiad] items). Overdue fees are non-refundable.

Suspension

Library privileges (checkouts and renewals) are automatically suspended for all patrons owing $10 or more. Privileges are reinstated when fines are paid in full.

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Lost Items

Replacement Options

  • Pay the $90 lost item replacement fee, or
  • Provide a replacement item

Eligible Items for Reduced Price or Replacement

  • General circulating books
  • Course Reserve books
  • Curriculum items
  • Government Documents
  • Media items
  • Study Aids

* Reduced price and replacements require prior approval.

* Interlibrary Loan item replacement prices are determined by the lending library.

* CSU+ and Interlibrary Loan item replacements must be approved by the lending library.

Theses, dissertations, graduate locker keys, and study room keys are not eligible for a reduced price or replacement.

Laptops and other equipment are not eligible for a reduced price. Replacement must be approved by IRT.

Theft or damage to library items are subject to prosecution by provision of the California Education Code.

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Loan Limits

  Undergraduate Graduate Faculty Staff/Administrator Community
Total 50 items 75 items 100 items 100 items 15 items
Course Reserves 2 items 2 items Not Available Not Available Not Available

Anatomic Models

1 model/1 booklet 1 model/1 booklet Not Available Not Available Not Available
Media Items 5 items 5 items 10 items 10 items 5 items
Study Rooms 1 Family 1 Family or Graduate 1 Faculty Study Not Available Not Available

General Collections

  Students Faculty Staff/Administrator Community
Regular Circulating Items 16-week loan 1-year loan 1-year loan 21-day loan
Educational Films 7-day loan 21-day loan 21-day loan Not Available
All Other Media 60-day loan 60-day loan 60-day loan 21-day loan

Reserves/Equipment

  • Available for student checkout only.
  • Checked out for a 2-hour, 24-hour, 3-day, or 7-day loan period.
  • Items are not eligible for automatic renewals and cannot be renewed online.

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