Faculty Course Reserve & Digitization Request Form

Faculty can request course-related material such as print books to be placed on reserve for students.

• Please submit requests at least two weeks in advance of the date materials will be used in class.
• The Library accepts personal copies of books and other materials for reserves.
• Handouts, scanned documents, lab manuals, tests, electronic links to journal articles, course readers, media materials that constitute an illegal recording (made without permission) and physical material(s) borrowed from other institutions are not accepted for reserves. Consider uploading these items directly to Canvas, keeping in mind Copyright & Fair Use limitations.
• Loan periods can be set for 2 hours, 24 hours, 3 days or 1 week.

Faculty may request digitization of Library-owned course-related media such as VHS and DVD for streaming.

• Please submit requests at least two weeks in advance of the date materials will be used in class.
• Faculty may gift media, such as DVDs, in original format to the library for digitization.
• Digitized video(s) will only be accessible via shared content in Canvas and will only be available to students enrolled in the course for the current semester.
• In order to access shared content via Canvas, create a Panopto account by either logging into Panopto or within your Canvas course by clicking on the Panopto Recordings tab, which will automatically create an account.
• Access will expire at the end of each current semester in accordance with Fair Use and Copyright guidelines.
• A request to activate previously digitized video(s) will need to be submitted via the Course Reserves Request Form each semester.
• Online access to videos via Library Database subscriptions do not need to be requested using the Course Reserves Request Form.

Physical chapter scans may be requested by faculty teaching fully online, hybrid, or asynchronous courses. Scanning is limited, and the library cannot scan a text in its entirety.

• Requests are limited to one chapter per book, up to 50 pages maximum or 10% total of a book. You will be notified if a request exceeds scanning limits.
• The Library will consider purchasing an e-resource if we are unable to fill your request.
• Titles already available electronically via OneSearch are generally not eligible for this service.
• The Library aims to fill requests within 1-2 business days.
• Files are sent directly to instructors to upload to Canvas.
• PDF Scans are made in 300 DPI and include OCR (text searchable).

The Library will consider purchasing physical books, Ebooks and media (DVD or streaming) for Course Reserves. Limitations apply.

• Ordering and receiving purchases may take 1-3 weeks or longer, subject to vendor and shipping delays. Placing orders before the start of semester is highly recommended.
• Purchases are subject to resource availability and funding.
• The Library does not purchase consumable books such as workbooks, lab manuals, tests, course readers, etc.
• The Library may purchase a single copy of the most recent edition of a physical book. If an Ebook version is preferred, we will evaluate options and provide the most access available at a reasonable cost.
• Ebook options vary, and not all titles are available for purchase. For example, a 1 User (1U) Ebook gives one user at a time access and offers no downloads; Unlimited Ebooks (UU) offer unlimited users simultaneous access and downloads.
• The Library will consider purchasing streaming videos (leased 1-3 years) or physical DVDs.
• Purchased physical DVDs may be requested for digitization and will be made accessible via Canvas for the active semester.
• Please consider the following streaming video content databases: Films on Demand, Kanopy, PBS Video, Dance Online: Dance in Video, World Cinema Collection, before requesting media purchases.