Library Home Page My Library AccountsAsk a LibrarianHow do I...?
Resources & Collections  Library Services  About the Library  News & Announcements
Home > Library Services > Aquisitions Department > Gift/Donations Policy

Gift/Donations Policy


Books, Periodicals and Other Library Information Materials

Books, periodicals and other library information materials (maps, computer software, media, etc.) generally are accepted as gifts. Books donated in memory of specific individuals or purchased with gift book funds may be identified with gift bookplates. However, because library materials must be handled in a manner consistent with established library procedures, gifts with special conditions governing disposition are carefully reviewed. Materials not retained may be offered to other libraries, the general community, or sold in book sales such as those sponsored by the Friends of the CSUS Library. Retention is subject to the following criteria:

  1. Relevance to the academic programs and mission of the University.
  2. Relevance to the mission of the Library.
  3. Appropriateness of content and format with regard to existing Library collections.
  4. Potential usefulness.
  5. Condition of material.

Gifts In-Kind (gifts not included in first paragraph)

The Library complies with the official CSUS Guidelines for Receiving and Crediting Gifts In-Kind (Presidential Memorandum #87-07). Gifts in- kind such as equipment, furniture, and paintings are desirable and acceptable. The Library retains the right to accept or decline gifts in-kind on an individual basis.

Value Appraisal

Appraisal for Tax Purposes

The Library is not in a position to assist indivduals in estimating the value of a gift for tax purposes. Value appraisal for tax purposes is the responsibility of the donor.

Non-tax Related Appraisals

To ensure proper consideration of gifts that appear to have significant value, the Library my wish to establish value in advance.


The Library encourages and accepts endowments. A general endowment fund to which monetary gifts can be added has been established for the Library. Other endowments and gifts of money may include restrictions on expenditures, i.e., the purchase of specific materials, furniture, or equipment. Restrictions are acceptable providing they cam be interpreted to be reasonably within the criteria noted above.

Those wishing to make donations...

Should contact: Tamara Trujillo, Collection Development Librarian at (916) 278-7508 or